Regional Finance and Administration Coordinator

The F&A Leader oversees all non-sales and service tasks in the region, acting as the GM’s right hand. This role supports financial, administrative, and operational functions, ensuring smooth coordination between local teams and HQ. Given the business size, this function also supports various functions such as HR, Marketing, Sales Ops, Finance, and IT, as needed.

Main Objectives & Performance Standards:

• Ensure local business operates within financial guidelines.
• Achieve collection targets as per plan.
• Drive cost-efficient operations, ensuring HQ services meet customer expectations.
• Support local teams in meeting revenue targets.
• Serve as both a supportive partner and policy enforcer for the local team.
• Interface externally and internally: Customers, Partners/Resellers, Accounting firms, Local suppliers, Regional GM (Direct Leader), Regional Sales and Service teams, HQ Functions: Finance, Sales Ops, Service HQ, HR, Marcom, IT.

Primary Responsibilities:

· Finance: Support regional finance tasks under HQ direction, Handle GL, invoicing, and customer communication, Coordinate with local accounting firms, Oversee collections, expense approvals, and payroll.

· Sales Operations: Validate POs and manage shipment coordination, Handle local shipping, storage, and customer communication.

· Service Operations: Administer service tasks: calls, invoicing, and collection, Manage SP Admin and inside service sales.

· Local Purchasing: Oversee procurement for office, service, and travel needs.

· HR: Act as Regional BP for the GM, Guide HQ HR in handling local HR tasks.

· Marketing: Support local marketing and trade show initiatives.

· IT: Coordinate local IT administrative tasks (e.g., mobile services, ISP), Escalate local IT issues to HQ.

Qualifications:

• Basic bookkeeping/financial experience.
• Office/operational management experience.
• Fluent in both English and Flemish Dutch - Mandatory requirement.

Skills & Behaviours:

• Strong multitasking and prioritization skills.
• Ability to communicate and influence across all levels.
• Motivation to learn and improve processes for business impact.
• Strong interpersonal and relationship-building skills.
• Ability to identify and focus on critical tasks for maximum impact (80/20 principle).