Personal Assistant

At Arcadius, we specialise in connecting highly qualified, multilingual support professionals with top-level employers. For one of our prestigious clients – a well-established and internationally active company based in the Louvain-la-Neuve area – we are looking for an experienced Personal Assistant to support a member of the executive committee. An ideal role for a senior PA/EA who is looking for a full-time role, working in English and French.

What's in it for you?

This opportunity offers much more than just a “job” – it offers stability, prestige and clarity.

Here’s what makes this role worth considering:

• A very competitive salary package, including a company car and extra benefits
• A prestigious and long-standing company with strong international roots
• Regular office hours and a predictable work rhythm – no overtime culture
• Beautiful offices surrounded by greenery, easily accessible by car (parking on-site)
• English and French as daily working languages
• A one-on-one collaboration with a C-level executive
• No noisy open-space, just a calm, focused environment
• A full-time, on-site role – no hybrid schedule, but in exchange: structure and focus

Your role

As a trusted right hand to a senior executive, your mission is clear: help make his professional (and occasionally private) life run as smoothly as possible, so he can focus on the bigger picture. This is a classic PA role – tailor-made for someone who enjoys being the backbone of a structured and well-run agenda.

Your key responsibilities include:

• Proactive calendar management and scheduling across time zones
• Organizing and rebooking international travel (often last minute)
• Preparing and proofreading presentations (PowerPoint) and briefing materials
• Handling confidential correspondence in French and English
• Planning internal and external meetings and events
• Taking meeting minutes when needed and ensuring follow-up
• Managing expenses, invoices and administrative follow-up
• Occasional support with private matters (e.g. travel, appointments)
• Acting as the main liaison between the executive and internal/external stakeholders

You will be working in a traditional and formally organized environment where discretion, trustworthiness and professional maturity are key.

Who are we looking for?

This role calls for a senior-level PA with strong values: discretion, structure, loyalty and accuracy.

You will thrive in this role if you:

• Are fluent in French and English (written and spoken)
• Have at least 10 years of experience in a similar PA or EA role, ideally in a large, international company
• Have previously supported a C-level executive
• Are comfortable in a structured and formal work culture
• Can juggle multiple priorities without losing sight of the details
• Are service-minded, reliable, and enjoy working behind the scenes
• Are not looking to climb the ladder or shake things up – but to make a real impact by enabling someone else to perform at their best

This role is particularly appealing to senior professionals looking for a long-term commitment in a stable and respected company.