Purchasing Administrative assistant

Team/division description

Do you want to take part in the development of the car of tomorrow? The Purchasing team at Toyota Motor Europe is able to offer you this challenge. Located in the heart of Europe our department plays a key strategic role in the development of our future products. You will be located in the Part Buying and Engineering team.

Your responsibilities

As part of our Purchasing team, you provide the administrative support working closely with the buyers, engineers in Toyota Motor Europe Purchasing and our suppliers. 

• You are working in the purchasing division, where you will mainly give support to the management and to the buyers with all administrative related activities.
• You provide administrative support to the buyers, to the management and provide information to suppliers as a 1st contact.
• You follow up practical implementation of purchasing decisions through timely and accurate handling of the purchasing procedures and computer systems.
• You create databases and follow-up specific pricing (Excel)
• You organise and follow-up the travel arrangements
• You organise meetings, support logistic arrangements of the team
• You support on ad-hoc basis projects within the division
• You follow up communication with our suppliers ( surveys/ monthly KPI follow up etc)  and Purchasing members, collect data & visualize the status / results

Toyota is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Your profile:  

• You have a Bachelor degree
• You are fluent in English (Toyota Motor Europe business language)
• You have very good communication skills
• You have 5 years experience in Information Systems, administration and management support  
• You have highly developed analytical skills, accuracy and reliability
• You have an eye for detail and the ability to work independently 
• You have very good knowledge/experience of MS Office tools (especially Excel: advanced formulas, pivot tables…) 
• You are interested and familiar with systems/applications in general
• You have business understanding and affinity with automotive products is an asset

You have a Toyota DNA, this means:

Courage: you are ready to let go of the easy path to reach challenging targets 

Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach

Creativity: your passion drives you to explore innovative ideas and challenge the impossible  

Curiosity: you combine imagination and fact-based observation 

Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office. 

At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary.

If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.
 

Contract:

Interim contract (weekly renewed) 

Start date: ASAP

Expected end date: 01/10/2025

Full time

Hybrid : Toyota Motor Europe Technical Centre in Zaventem and possibility for home office (+-2 days/week)