Executive Assistant - Financial Services

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The Opportunity

We are looking for a capable professional to combine finance support responsibilities with administrative tasks (the latter similar to the role of Personal Assistant). He/she will act as the right hand of multiple Partners in the Consulting department of EY FSO Belgium.

The position is meant to provide day-to-day support, allowing the Partner(s) to fully focus on the business aspects of the job, while the operational and administrative follow-up of the ongoing projects is covered in a professional and thorough manner.

Key Responsibilities

An important part of the role will be dedicated to specific tasks, supporting the Partner’s consulting activities:

• Create new clients in the system
• Assist with the preparation of contracts/client proposals using existing EY templates
• Support with submitting timesheets and expense notes

You will support with the follow-up of projects from A to Z:

• Insert data in internal CRM tool and adjust as needed
• Follow-up on contracts and other official documents
• Assist with preparation and follow up of budgets
• Monitor hours and expenses
• Assist with preparation of invoices and follow-up of collection

Moreover, your job will also include the following administrative tasks:

• Manage agenda & email
• Arrange travel and accommodation for business trips
• Organize various internal and external meetings
• Act as a back-up to other management assistants in the team
• Various related administrative and support tasks as required.

Skills and Attributes for Success

• Degree in a relevant field or equivalent by experience
• Experience (3 – 10 years) in a similar support role (Finance Assistant, Executive Assistant, Management Assistant, Personal Assistant, Team Assistant, Office Manager)
• Fluency in Dutch / French, and solid level of business English
• Excellent knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook)
• Good communication skills and proactive attitude
• Hands-on and well organized, sense of responsibility, eager to learn
• Experience in a professional services firm, in a law office or in the financial services industry is a major differentiator.

What working at EY offers

• You will be part of a leading global professional services firm.
• You will be part of the EY family where everyone is willing to offer support and senior management is very accessible.
• You will join a dynamic and growing team with a great mix of young and experienced professionals focusing on financial services.
• You will get extensive trainings on technical matters, as well as soft skills and project management, and you will have access to new technologies and innovative equipment.
• We are proud of our flexible working arrangements, and we will support you to build a successful career and deliver excellent client service, without sacrificing your personal priorities.
• While our client-facing profession might require part-time working at client site and business traveling at times, we are committed to helping you achieve a lifestyle balance.

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create an equitable and inclusive experience during the recruitment process, please inform us as soon as possible about any disability-related adjustments or accommodations you may need.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.