Office Administrator

Company Description

URM| Universal Rubber Manufacturing is a leading partner in the development and production of high-quality rubber molded articles and rubber metal parts and rubber hoses. With a focus on delivering top-notch products, URM has earned a strong reputation for service, quality, and expertise globally. The company's capabilities at competitive prices make it a reliable and flexible partner for industrial suppliers worldwide.

Job Summary:

We are seeking a proactive and detail-oriented Office Administrator. The ideal candidate will be responsible for managing purchase orders, coordinating shipments and transits, tracking incoming articles, and overseeing the procurement of office supplies.

Key Responsibilities:

• Coordinate and process purchase orders, ensuring timely follow-up and documentation.
• Track shipment and transit activities, working with logistics partners to ensure on-time deliveries.
• Maintain accurate records of incoming articles, checking goods received against purchase orders, and resolving discrepancies.
• Manage the purchase of office supplies and ensure sufficient stock levels.
• Collaborate with suppliers and internal departments to track order timelines, deliveries, and quality compliance.
• Maintain organized logs, records, and reports related to purchasing and inventory.
• Provide general administrative and coordination support to the office and purchasing team.

Requirements:

• Secondary education diploma (e.g., Diploma van secundair onderwijs or equivalent).
• Bachelor's degree in Business Administration, Supply Chain Management, or related field.+
• Previous experience in office coordination, administration, or purchasing/logistics is a plus.
• Strong computer skills, especially in MS Office (Excel, Word, Outlook); ERP experience is an advantage.
• Excellent organizational, communication and negotiation skills.
• Ability to handle multiple tasks and work independently in a dynamic environment.
• Familiarity with import/export documentation and logistics operations.