Office Manager

We are seeking a detail-oriented Office Manager to manage administrative processes on-site in Belgium. This role is crucial in ensuring smooth operations, compliance, and efficiency across our projects. The ideal candidate will have strong organisational skills, problem-solving abilities, and the capability to work independently in a fast-moving environment.

Main Duties and Responsibilities:

• Induction & Training Management: Coordinate and book inductions and training sessions for site operatives, maintaining accurate records.
• Staff Records & Compliance: Manage records for new staff, transfers, and leavers, keeping the principal contractor and office informed.
• Compliance Officer Duties: Ensure all site documents comply with local laws, including A1 certificates, contracts, and appendices.
• Procurement Assistance: Assist with requisition forms for purchasing and track delivery statuses.
• Project Office Administration: Handle site paperwork, including scanning, photocopying, printing, and organising documents.
• Subcontractor Coordination: Maintain a subcontractor directory and professionally welcome site visitors, subcontractors, and operatives.
• Health & Safety Liaison: Work with the H&S officer to inspect safety documentation and ensure site compliance.
• Ad-Hoc Administrative Support: Provide general administrative support as needed for the project team.
• Independent Decision-Making: Prioritise tasks and make informed decisions to maintain smooth site administration.

Qualifications/Experience:

• 4+ years of administrative experience in a fast-paced environment.
• Strong problem-solving abilities to ensure site efficiency and organised paperwork.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Drive.
• Full clean driving licence.

Desirable:

• Ability to handle confidential information with complete discretion.
• French and English language skills would be a distinct advantage.

Candidates must be eligible to work in Belgium at the time of application

Job Types: Full-time, Permanent contract

Ability to commute/relocate:

• 6240 Farciennes: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Will you now or in the future require employer sponsorship to work in this location?

License/Certification:

• driving licence (Required)

Work Location: In person