Assistant Administrator

💼 Accounts Receivable Specialist

📍 Brussels | Hybrid work | Full-time

About the role

As an Accounts Receivable Specialist, you’ll be at the heart of our financial operations - ensuring invoices, contracts, and payments flow smoothly between our clients, freelancers, and internal teams. You’ll combine precision, organization, and collaboration to keep everything aligned and compliant.

Your main responsibilities

• Prepare and issue customer invoices and intercompany billing in line with contracts and schedules.
• Monitor incoming payments and follow up on outstanding balances.
• Prepare freelancer contracts and extensions, ensuring proper signatures and archiving.
• Collect and validate timesheets and invoices, coordinating closely with Finance and Contract Management.
• Maintain accurate data in our ERP system (e.g., Netsuite) and support financial reconciliation and reporting.
• Contribute to audit readiness and compliance by ensuring data integrity and consistent documentation.

What we’re looking for

• Degree or diploma in Accounting, Finance, or Administration.
• Minimum 2–3 years of experience in accounts receivable, billing, or financial administration.
• Proficiency in Excel and familiarity with ERP systems (Netsuite is a plus).
• Fluency in French and English (Dutch is an asset).
• Strong attention to detail, sense of integrity, and ability to manage multiple deadlines.

Why join us

You’ll join a collaborative and supportive environment where precision meets purpose. Your role will directly contribute to our financial excellence and service delivery to European institutional clients.