Executive Management Assistant

Are you one of those people who look up to the sky every time a plane passes by?

Space holds no more secrets for you than it does for science?

Environmental and technological challenges are among those you wish to tackle?

Come join Sabca and play your own role in the fast-moving world of aerospace inside a company with more than 100 years of existence.

We are experts in designing, manufacturing, maintaining, and upgrading large and complex elements for aircraft and space launchers. 

In Brussels, we have our Structural and Mechatronics Engineering offices, where all our new programs begin and our workshops are equipped with modern

machines that produce complex metallic assemblies for aircraft and space launchers as well as advanced Thrust Vectoring Systems for space launchers.

SABCA Brussels is also the home to our "Unmanned Autonomous Systems" aka: the drones solutions unit

Mission

As Management Assistant, you will play a pivotal role in supporting the CEO and the Senior Management Team (SMT), while also providing cross-departmental administrative and organizational support, notably for HR, Quality, and internal communication efforts. This is a full-time position requiring high adaptability, discretion, and strong organizational skills.

Responsibilities

1. Executive Support 

• Manage the CEO's calendar, meetings, travel, and appointments.

• Prepare presentations and KPI dashboards.

• Draft and manage correspondence, reports, and documentation on behalf of the CEO.

• Oversee purchase orders (PO) linked to CEO activities.

• Act as liaison between the CEO and internal/external stakeholders.

2. Support to SMT

• Arrange travel for SMT members and assist in exceptional cases (e.g., Paris Air Show).
• Coordinate logistical support for executive events and trade fairs.

3. Events & Internal Communication Support (approx. 10%)

• Assist in organizing internal events such as:
  • Saint Eloi
  • Saint Nicolas
  • Family Day
  • Base events (e.g., Beauvechain)
• Create flyers, documents, and visual communication materials via Canva.
• Provide occasional support for internal mailings and campaigns.

4. HR Administrative Support 

• Coordinate logistics for job fairs (school contacts, booth reservations, flyers, material preparation).
• Manage NATO access procedures (registration, communication, follow-up).
• Order and manage business cards.
• Support for onboarding (leaflet printing, database updates).
• Handle temporary workers' timesheets (entry, validation).
• Manage platforms and databases (Securex, Certimed, etc.) for joiners/leavers.
• Maintain training participant lists (until fully digitized).
• Verify IDs and legal documents (e.g., police records) for external personnel.

5. Quality Support 

• One-shot support in KPI consolidation and reporting.
• Assist with trend analysis for the lab (1 day/month).
• Update training databases (approx. 3h/month).
• Maintain structured document management and nomenclatures.

6. Tools & Process Management

• Ensure proper use and follow-up of Goelett (procurement tool) and Rydoo (expense management).
• Follow-up on purchase orders across departments.
• Contribute to process improvement initiatives across departments.

Profile 

Education

• Bachelor's degree in Office Management or equivalent.

Experience

• Minimum of 5 years in an Executive or Management Assistant role.
• Experience in an industrial or aerospace environment is a plus.

Technical Skills

• Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with SAP/S4Hana and other ERP/CRM systems is a strong asset.
• Experience using Canva or similar tools for document/flyer creation.

Soft Skills

• Fluency in Dutch, French, and English (written and spoken) is mandatory.
• Excellent communication and interpersonal skills.
• Strong attention to detail and time-management abilities.
• Ability to prioritize, multitask, and stay organized in a dynamic environment.
• High level of integrity and discretion in handling confidential information.
• Team player with a proactive mindset.

Additional Competencies

• Problem-solving: Anticipate needs and proactively address challenges.
• Change-oriented: Eager to improve ways of working across departments.
• Industry awareness: Familiarity with aerospace standards and environments is an advantage.

So, What's in it for you?

Experience Gain new experience to thanks to the full range of services we offer to the civil, space and military aviation markets as well as to the commercial

Unmanned Autonomous Systems (drones). Our activities include designing, manufacturing, maintaining, and upgrading large and complex elements for aircraft and space launchers for

customers and partners belonging to the elite of the aerospace industry.

Excitement Work in an exciting environment where long-standing expertise and research and technological development feed off each other.

Sabca collaborators have their passion and their know-how as common denominator.

Teamwork, reliability and innovation are part of the culture we value and that lead us to success.

Challenges Help Europe access to space by designing and manufacturing rocket structures.

Be part of the pioneers in developing advanced air mobility solutions inside our division dedicated to drones. Use your knowledge to take people around the world on board low-carbon aircraft.

Contribute to the environmental and technological challenges of the century. Play your own role in the fast-moving world of aerospace.

Be ready for take-off