Estates Project Coordinator

Our telecoms client is seeing a Project Coordinator to lead and supervise their team of negotiator and act as the central link between Estates and internal stakeholders.

Please note that this is a contract/freelance position for 12 months initially with long term extensions.

Profile & Required Skills:

• Strong background in lease administration, property management and acquisitions.
• Proven experience supervising or leading teams
• Ability to review, interpret, and manage lease contracts and legal documentation.
• Strong organizational and communication skills with the ability to manage multiple priorities.
• Proficiency in MS Office and experience with property databases
• Problem-solving mindset and a proactive attitude.
• Fluency in English, French and Dutch required

Key Responsibilities:

Lease Renewals & Ground Lease Buy-Outs

• Supervise and guide Negotiators by assigning sites, tracking progress, and ensuring quality outputs.
• Act as the first point of contact for negotiators regarding lease-related questions, filtering and validating responses before wider circulation.
• Supporting the Estates Project Manager in planning, monitoring, and reporting on lease renewals and GLBO cases.
• Identify and escalate risk leases early, ensuring stakeholders are informed and mitigation plans are in place.

Estates Projects Coordination

• Follow, enforce, and improve Estates project processes; ensure proper integration into delivery
• Ensure useful, audit-ready data is captured in the databases and shared drives
• Lead negotiators towards key deliverables and deadlines, ensuring progress on replacements, new sites, Colocations and moves
• Track end-to-end processes and coordinate all approvals
• Support due diligence on new M&A opportunities
• Drive all lease reviews in the Opex reduction program

Data, Documentation & Transition

• Validate, integrate, and manage transition data across internal systems.
• Ensure documentation, version control, and archiving procedures are consistently applied.
• Prepare lease packages, addenda, and supporting documents for both internal stakeholders and external partners.

Property Management Support

• Act as the first point of contact for landlords and tenants, handling site-related requests and activities on site.
• Assist with lease administration, including rent adjustments, addenda, and terminations.
• Coordinate site inspections, handovers, and relocation processes.