Office Coordinator

We are looking for a part-time freelance Office Coordinator who enjoys being closely involved in the business and takes initiative with confidence. In this freelance role, you will support the day-to-day operations of a fast-growing, international HR group in Zaventem and help ensure everything runs smoothly behind the scenes.

Your responsibilities

• Office & Facilities Management: You manage suppliers and vendors, office supplies and marketing materials, facilities and maintenance, gifts, and the company car fleet.
• Administration & Contracts: You prepare and follow up contracts (consultants and clients), handle purchase orders and timesheets, and support the invoicing and billing process.
• Communication & Front Office: You monitor shared mailboxes (info, office, personal) and handle incoming phone calls in a professional way.
• Events & Travel: You plan and co-organize company events (team buildings, Christmas parties, BBQs, …) and arrange business travel (transport, accommodation, itineraries).
• Onboarding, Offboarding & Ad Hoc Support: You coordinate the practical side of onboarding and departures and provide flexible support for urgent matters and ad hoc projects (e.g. RFPs, data collection, process improvements).

Who are you?

• You are a mature and autonomous professional who likes to be involved in the business
• You are not afraid to take initiative or make suggestions
• You have experience in a similar role as Office Manager, Management Assistant, PA or EA. Not familiar with all aspects of the role yet, but eager to learn? You are still welcome to apply
• You are comfortable working with MS Office, especially Outlook
• You have a professional level of Dutch, French and English
• You have an affinity with numbers and work accurately

What's on offer?

• A part-time freelance role (3 to 4 days per week)
• A long-term collaboration
• A very varied role at the heart of a strongly growing international group
• An employer that values a pleasant work environment and team spirit
• A position in which you can grow, with the possibility to broaden your responsibilities in line with your competencies, ambitions and the growth of the organisation