Payroll Administrator

We are looking for a Payroll Admin with 3/5 years of experience, project based (3-6 months contract). We are two companies under the same roof - Essensium (product company) and Mind (embedded Linux consultancy). We are solid and healthy companies with brilliant people, flat no-nonsense culture, with an international and scale-up type of environment (57 employees in total) where you can learn a lot.

You will be working closely together with the Finance Director and CEO helping with payroll and administrative processes for both companies. This role offers a broad and interesting mix of functions and will allow you to grow in responsibilities very fast.

• Location: you live close to Leuven, at commutable distance to our office in Heverlee
• Contract type: freelance or temporary contract
• Duration: 3-6 months
• Office/remote: we expect you to work from the office 3 days per week, 2 days from home
• Can be part time (3-4 days per week).
• Languages: English and Dutch is a must, French is nice to have. Though English is the main communication language for both companies, payroll related documentation is both in Dutch and English. Therefore English and Dutch is a hard must at a good written level. French is nice to have and enough on a conversational level - to communicate with some customers.
• Background: We are looking for someone with strong experience in Belgian payroll: 3-5 years of experience.

Who you are:

• 3-5 years in payroll and fin tasks (invoicing)
• Good and efficient organizer, eye for detail
• Common sense approach
• Proper written and oral communications skills in Dutch and English, good conversational French.

What you will do:

> Payroll

• Manage permanent employees (57) and freelance contracts
• Maintaining payroll operations by following policies and procedures
• Work in close cooperation with our payroll partner
• Being a contact person for colleagues when they have payroll questions

> Fin tasks: invoicing

> Other admin tasks:

• Manage company cars fleet and work with the car leasing companies
• General admin related to the foreign subsidiaries (UK, France: three employees per country)
• Coordinate with our insurance agencies

Even if you think that your experience and knowledge don't match this role perfectly, but the role itself seems interesting - please apply, and we'll see if there's any common ground! Also, for any questions feel free to contact our in-house recruiter Katia Panyts directly at jobs@essensium.com or via LinkedIn

Disclaimer for agencies:

Essensium NV and Mind OSS will not accept unsolicited resumes from any source other than directly from a candidate. Essensium NV and Mind OSS will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter “Agency”) to have been referred by the Agency free of charge. Essensium NV and Mind OSS will not pay a fee to any Agency that does not have a prior written agreement with Essensium NV, validated by its HR department, in place regarding this specific job opening and allowing to submit resumes.