Assistant, Global Office

About BDO

BDO is the leading mid-tier professional services provider globally. In 2024, we recorded global revenues of over US$15 billion across our core service lines - Audit & Assurance, Tax, Advisory, and Business Services & Outsourcing. With a worldwide community of over 119k professionals operating in 166 countries and territories, we’re dedicated to helping our clients navigate complex financial and strategic challenges, aligned to our core purpose ‘People helping people.’

More information about BDO can be found on .

Why join us?

A great place to work

Building a thriving global team is an essential pillar of our bold new vision Global solutions. Driven to be the best. - so it’s no surprise that our offices around the world are regularly recognised with awards and accolades. We’re a people-powered business, with a diverse, dynamic and inclusive international team who are committed to excellence, innovation, and integrity.

Professional growth

Our collaborative, international environment fosters professional growth and development, to ensure that all our people thrive. We’re committed to transferring and sharing resources, knowledge, skills, and experience across our organisation, and our Global Mobility Programme provides the gateway to a whole world of opportunities.

Make a difference

We believe businesses have both an economic imperative and an ethical responsibility to contribute to a more sustainable and equitable world. In 2021, we committed to achieving net-zero carbon emissions by 2050 or sooner. As part of our global sustainability efforts, we continue to integrate responsible practices into our operations and work with clients to support their own net-zero journeys. In addition, we’re proud to support thousands of colleagues around the globe to ‘give back’ in the communities in which we operate.

Position: Assistant, Global Office

The Assistant, Global Office serves as the central point of contact for all office-related operations within the Global Office. This role ensures smooth functioning of facilities, travel arrangements, and administrative support for different stakeholders within the Global Office, and support with HR tasks, contributing to an efficient and welcoming work environment.

Key accountabilities

Performance and progress in the following areas will be the priorities for this position:

Office & Facilities Management

• Coordinate building maintenance and liaise with external service providers (cleaning, HVAC, plant care, building manager, etc).
• Manage technical systems including charging stations, alarm systems, and access control.
• Oversee parking and badge systems (dedicated supplier app) and ensure secure building access.
• Supplies & Equipment
• Maintain stock of office supplies and place orders via approved vendors (office suppliers).
• Manage coffee machine service and supply (via supplier).
• Set up printer profiles and assist with IT-related office equipment needs.

Travel & Accommodation

• Arrange flights and hotel bookings for staff and visitors through travel agency or dedicated platform.
• Negotiate annual hotel rates and handle travel changes or cancellations.

Logistics & Mail

• Coordinate courier services (dedicated supplier) and manage incoming/outgoing mail.
• Monitor 3 mailboxes
• Process company credit card transactions for office-related expenses.
• Handle minor IT orders on behalf of the IT Department.
• Handle ad hoc requests from colleagues.

Additional Duties

• Visitor Management & Emergency Tracking
• Maintain visitor registration and ensure compliance with privacy and audit requirements.
• Support emergency evacuation tracking and system improvements.
• Event & Catering Coordination (for small internal meetings)
• Organize internal events and manage catering for meetings and staff gatherings.
• Onboarding Support
• Prepare access badges, parking permissions, and office essentials for new joiners.
• Ensure new joiners abroad get their IT equipment on time (liaise with HR/IT).

Qualifications and experience

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office systems and vendor management.
• Attention to detail and problem-solving mindset.
• Good knowledge of ENG/NL/FR

Privacy statement

The BDO network is coordinated by Brussels Worldwide Services BV (BWS). By providing personal information during the application process, you consent to BWS processing your personal data for the purpose of treating your application, evaluating your candidacy, and contacting you about the position for which you have applied. We also may process your personal data to:

Evaluate you for any open positions throughout the BDO network.

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You also agree that we may share such data with BDO firms and service providers, if relevant to this job application.

BWS does not collect ‘sensitive’ personal information except when voluntarily provided by the candidate as part of the application.

If you voluntarily provide sensitive personal information as part of your application, you consent to the use of that information by BWS for legitimate business purposes and the transfer and storage of such information to and in BWS databases.