Corporate Secretary (m/f/d)

Your mission

The Corporate Secretaryis responsible formaintainingcorporate records, ensuring regulatory compliance, and managing corporate governance activities across 15-20 legal entities. This role serves as the primary liaison with shareholders, banks, and regulatory authorities while supporting the CFO and executive leadership in corporate administration, entity simplification, and intercompany processes.

The Corporate Secretaryis responsible formaintainingcorporate records, ensuring regulatory compliance, and managing corporate governance activities across 15-20 legal entities. This role serves as the primary liaison with shareholders, banks, and regulatory authorities while supporting the CFO and executive leadership in corporate administration, entity simplification, and intercompany processes.

Key Responsibilities

• Corporate Records & Compliance: Maintain ac curate and complete corporate records for 15-20 legal entities across multiple jurisdictions and introduce a new corporate records management system / tool
• Entity Simplification & Restructuring : Lead entity rationalization initiatives to simplify corporate structure in coordination with tax and legal advisors
• Intercompany Setup & Processes : Design, standardize, and manage end-to-end intercompany frameworks, including contracting, documentation, approvals, transfer pricing support, and collaboration with Finance on invoicing and settlement processes
• Legal vs. Functional Organization Management : Manage and align the dual structure of legal entities and functional organization (with statutory Managing Directors) , ensuring clear roles, decision rights, authorization frameworks, and effective collaboration while maintaining legal compliance and corporate boundaries
• Shareholder Administration : Manage shareholder communications , including maintaining shareholder databases, processing share issuances and transfers, preparing notices and proxies, and coordinating with private equity sponsors on governance and reporting
• Banking & Lender Relations : Serve as the primary contact for banking relationships, supporting debt financing activities, preparing corporate authorization documents , ensuring compliance with loan agreements, and maintaining records of guarantees and intercreditor arrangements
• Board & Meeting Support : Organize and prepare materials for board meetings across all entities, drafting agendas and resolutions , ensuring procedural compliance, tracking decisions, and maintaining board records

Your profile

• Bachelor’s degree in Law , Business Administration, or a related field
• 5+ years of experience as Corporate Secretary or in corporate governance role
• Familiarity with German corporate law (particularly GmbH structures and MD requirements) , compliance requirements and governance best practices
• Hands-on experience with entity simplification, restructuring, and intercompany setups
• Proven experience managing multiple legal entities across different jurisdictions , balancing legal entity requirements with organization needs, and leverag ing entity management systems and corporate record databases
• Highly organized , detail- oriented and discrete in handling sensitive corporate matters
• Experience in private equity-backed or SaaS companies and knowledge of European corporate law (Ltd structures) are a plus

Why us?

Here you can find our benefits: PTV Logistics Employees Benefits | PTV Logistics

Contact Person

Freyja Aspacher
Senior Talent Acquisition Partner

About Us

PTV Logistics - a leading global software company for transportation logistics!
We calculate and optimize route planning for logistics companies with record-breaking algorithms to maximize time and cost savings. With more than 40 years of experience, we help to put theory into practice!
Interested? Then take a look at our website: