International Payroll and Administration Manager
Solliciteren
Plaats
Leuven3000
Vlaams-Brabant
België
Contract
Vooltijds, Onbepaalde duurDatum gepubliceerd
2026-02-25Online to:
2026-04-26EUR 15.00 HOUR
International Payroll and Administration Manager
- EIT Food
- Vlaams-Brabant
- 22 uren geleden
We are now looking for an International Payroll and Administration Manager to oversee and coordinate payroll and HR administration activities across several European countries. Across EIT Food, we employ approximately 140 people in Belgium, the Netherlands, Spain, Poland, the UK and Germany. The role currently covers Belgium, the largest country, the Netherlands and employees hired through Employer of Record (EoR) arrangements, representing all together about 70 employees. Over time, the scope of this role is expected to expand to additional countries, ensuring consistent processes and a robust backup system for business continuity.
While the person in this role is expected to contribute to global HR process alignment and support cross-country coordination, the position remains mainly operational and hands-on.
The successful candidate will be responsible for managing and delivering payroll and HR administration in a structured, dependable, and compliant manner, with clear ownership of designated processes.
Collaboration with the HR Officer and local colleagues is essential, but the role goes beyond support or oversight - it requires active execution and accountability.
With the recent implementation of SuccessFactors, we now have a solid platform to support uniform and streamlined HR administration across all regions.
Key responsibilities include, but are not limited to:
Payroll Management
Oversee and execute monthly payroll operations for Belgium, the Netherlands and EoR employees.
Ensure timely and accurate salary payments, statutory declarations and year end reporting.
Function as the main point of contact for external payroll providers and internal stakeholders.
Progressively take responsibility for payroll related activities in more countries, ensuring alignment and compliance.
HR and Benefits Administration
Implement and handle employment and benefits administration throughout the entire employee lifecycle (Employment contracts, leave management, insurances, ...)
Maintain accurate and compliant personnel files and HR data.
Harmonise administrative processes and documentation.
Supporting managers and employees with HR and Benefits queries.
Compliance and Legal Monitoring
Perform continuous legal and regulatory monitoring to ensure full compliance with the applicable local labour legislation, tax rules, and social security obligations.
Identify changes and align with the HR Director when adjustments to existing processes, policies, or documentation are needed.
Contribute to internal controls and audit readiness.
HRIS Use and Process Consistency
Ensure data accuracy and support the consistent use of the system.
Contribute to continuous optimisation of workflows and documentation.
Staff Budgeting Support
Provide accurate and timely payroll and employment data to support staff-related budgeting exercises.
Collaborate with HR and Finance to ensure data consistency and alignment with organisational planning cycles.
Process Harmonisation and Business Continuity
Develop standardised procedures, templates and workflows.
Build and maintain a structured backup system to ensure continuity of payroll and administration activities to work effectively across countries, cultures, and functions (HR, Finance, local teams).
Provide guidance to HR colleagues while maintaining clear operational responsibilities.
EXPERIENCE & SKILLS
Demonstrated experience with Belgian payroll is required, and ideally with split salaries
Proven understanding of payroll legislation and processes in at least one additional country (not necessarily one of EIT Food's current locations), ideally in a multi‑country European context
Good understanding of international reward approach and methodology is a plus.
Ability to leverage digital tools to enhance process efficiency and automation. Experience using HRIS systems; SAP SuccessFactors experience is an asset.
Strong organisational, analytical and problem‑solving skills.
High diligence and strong commitment to accuracy and excellence
Strong collaboration skills, with the ability to work effectively with colleagues across different countries, cultures and functions (HR, Finance, local teams)
Fluent in Dutch and English (both required), knowledge of another language spoken in one of our countries (French, Spanish, Polish, German or English) is an asset.
WHAT WE OFFER
Working at EIT Food means joining a team of like-minded individuals who are dedicated to creating a better future through food innovation. We cultivate a culture of collaboration, inventiveness, inclusivity, and constructive feedback. All employees are encouraged to contribute their ideas and expertise towards our mission of creating a more sustainable and inclusive food system. Together, we're making a real impact on the food industry and we're looking for talented individuals like you to join us.
As a valued member of our team, we'll provide you with a competitive salary and benefits package.
CONTRACT TYPE
Full-time position.
LOCATION & TRAVEL FREQUENCY
This role can be based in any of our six locations: Belgium, UK, The Netherlands, Germany, Spain or Poland. To be eligible, you must be based in one of these locations and have the legal right to work there. Within your chosen location, we offer flexible working arrangements, including remote and hybrid options, depending on local policies and requirements.
APPLICATION
We encourage interested candidates to apply as soon as possible. While the application deadline is 20 March, we reserve the right to close the vacancy earlier if we find the right candidate. We recommend submitting your application at the earliest opportunity to ensure consideration.
While the person in this role is expected to contribute to global HR process alignment and support cross-country coordination, the position remains mainly operational and hands-on.
The successful candidate will be responsible for managing and delivering payroll and HR administration in a structured, dependable, and compliant manner, with clear ownership of designated processes.
Collaboration with the HR Officer and local colleagues is essential, but the role goes beyond support or oversight - it requires active execution and accountability.
With the recent implementation of SuccessFactors, we now have a solid platform to support uniform and streamlined HR administration across all regions.
Key responsibilities include, but are not limited to:
Payroll Management
Oversee and execute monthly payroll operations for Belgium, the Netherlands and EoR employees.
Ensure timely and accurate salary payments, statutory declarations and year end reporting.
Function as the main point of contact for external payroll providers and internal stakeholders.
Progressively take responsibility for payroll related activities in more countries, ensuring alignment and compliance.
HR and Benefits Administration
Implement and handle employment and benefits administration throughout the entire employee lifecycle (Employment contracts, leave management, insurances, ...)
Maintain accurate and compliant personnel files and HR data.
Harmonise administrative processes and documentation.
Supporting managers and employees with HR and Benefits queries.
Compliance and Legal Monitoring
Perform continuous legal and regulatory monitoring to ensure full compliance with the applicable local labour legislation, tax rules, and social security obligations.
Identify changes and align with the HR Director when adjustments to existing processes, policies, or documentation are needed.
Contribute to internal controls and audit readiness.
HRIS Use and Process Consistency
Ensure data accuracy and support the consistent use of the system.
Contribute to continuous optimisation of workflows and documentation.
Staff Budgeting Support
Provide accurate and timely payroll and employment data to support staff-related budgeting exercises.
Collaborate with HR and Finance to ensure data consistency and alignment with organisational planning cycles.
Process Harmonisation and Business Continuity
Develop standardised procedures, templates and workflows.
Build and maintain a structured backup system to ensure continuity of payroll and administration activities to work effectively across countries, cultures, and functions (HR, Finance, local teams).
Provide guidance to HR colleagues while maintaining clear operational responsibilities.
EXPERIENCE & SKILLS
Demonstrated experience with Belgian payroll is required, and ideally with split salaries
Proven understanding of payroll legislation and processes in at least one additional country (not necessarily one of EIT Food's current locations), ideally in a multi‑country European context
Good understanding of international reward approach and methodology is a plus.
Ability to leverage digital tools to enhance process efficiency and automation. Experience using HRIS systems; SAP SuccessFactors experience is an asset.
Strong organisational, analytical and problem‑solving skills.
High diligence and strong commitment to accuracy and excellence
Strong collaboration skills, with the ability to work effectively with colleagues across different countries, cultures and functions (HR, Finance, local teams)
Fluent in Dutch and English (both required), knowledge of another language spoken in one of our countries (French, Spanish, Polish, German or English) is an asset.
WHAT WE OFFER
Working at EIT Food means joining a team of like-minded individuals who are dedicated to creating a better future through food innovation. We cultivate a culture of collaboration, inventiveness, inclusivity, and constructive feedback. All employees are encouraged to contribute their ideas and expertise towards our mission of creating a more sustainable and inclusive food system. Together, we're making a real impact on the food industry and we're looking for talented individuals like you to join us.
As a valued member of our team, we'll provide you with a competitive salary and benefits package.
CONTRACT TYPE
Full-time position.
LOCATION & TRAVEL FREQUENCY
This role can be based in any of our six locations: Belgium, UK, The Netherlands, Germany, Spain or Poland. To be eligible, you must be based in one of these locations and have the legal right to work there. Within your chosen location, we offer flexible working arrangements, including remote and hybrid options, depending on local policies and requirements.
APPLICATION
We encourage interested candidates to apply as soon as possible. While the application deadline is 20 March, we reserve the right to close the vacancy earlier if we find the right candidate. We recommend submitting your application at the earliest opportunity to ensure consideration.
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