Assistant Manager, Company Secretary
Solliciteren
Plaats
Brussel1000
Brussel
België
Contract
Vooltijds, Onbepaalde duurDatum gepubliceerd
2026-02-25Online to:
2026-04-26EUR 20.00 HOUR
Assistant Manager, Company Secretary
We are a dynamic, innovative and fast-growing company based in Hong Kong with businesses across APAC and Europe. We are currently seeking an experienced company secretarial professional for the position of Assistant Manager, Company Secretary of our Group to work alongside our professional team.
The Assistant Manager, Company Secretary will play a crucial role in ensuring compliance with good corporate governance standards, working independently to support the Company Secretary team and wider legal team.
Key Responsibilities
Assist the development of the Group's corporate governance framework to ensure full compliance with the Hong Kong Listing Rules, Corporate Governance Code, SFO, and other applicable statutory and regulatory obligations.
Provide full spectrum of secretarial support, including maintaining statutory records, registers, and filings, to the Board and its committees for company and its subsidiaries in accordance with the best governance standards.
Manage the documentation and administration of regulatory announcements, circulars, disclosure of interests by Directors and other disclosure obligations; ensure timely and accurate filings as required.
Support the logistics of AGM/EGM, including drafting notices, proxy forms, scripts, and coordinating with share registrars.
Monitor legislative and regulatory changes and proactively advise the Board on implications and required actions.
Support inside information assessment and disclosure processes; coordinate with legal, finance, and IR teams on material announcements.
Promote governance awareness and competency through policies formulation, ongoing communications, training for directors and senior executives on their statutory duties, and corporate governance best practices.
Stay up-to-date with changes in relevant corporate and governance laws, regulations, listing rules and industry best practices, and update the business accordingly.
Maintain and update company secretarial records, registers and statutory filings.
Assist in the providing ESG data, Supplier KYC procedures and onboarding, and respond to related requests.
Qualifications And Requirements
Bachelor's degree and Chartered Company Secretary.
Minimum 6 years solid experience in a multi-national corporation (MNC) listed on the Main Board on the HKEX; exposure in oil and gas, or energy sector is an advantage.
Knowledgeable of Hong Kong Listing Rules, Companies Ordinance, SFO, Takeovers Code, Corporate Governance Code, related SFC guidelines, and other company laws and regulations
Exposure in supporting listed-company transactions (e.g., IPOs, M&A, notifiable transactions, connected transactions) preferred
Fluency in written and spoken English and Chinese (Cantonese and Putonghua) highly desirable.
High level of integrity and professionalism, proactive and problem-solver.
Attention to detail, combined with commercial awareness, diplomacy and authority.
Strong project management skills and ability to manage multiple deadlines
Proficiency in MS Office, CSA software or equivalent portal and systems.
Ability to travel if required.
EcoCeres is committed to a diverse and inclusive workplace. EcoCeres is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
The Assistant Manager, Company Secretary will play a crucial role in ensuring compliance with good corporate governance standards, working independently to support the Company Secretary team and wider legal team.
Key Responsibilities
Assist the development of the Group's corporate governance framework to ensure full compliance with the Hong Kong Listing Rules, Corporate Governance Code, SFO, and other applicable statutory and regulatory obligations.
Provide full spectrum of secretarial support, including maintaining statutory records, registers, and filings, to the Board and its committees for company and its subsidiaries in accordance with the best governance standards.
Manage the documentation and administration of regulatory announcements, circulars, disclosure of interests by Directors and other disclosure obligations; ensure timely and accurate filings as required.
Support the logistics of AGM/EGM, including drafting notices, proxy forms, scripts, and coordinating with share registrars.
Monitor legislative and regulatory changes and proactively advise the Board on implications and required actions.
Support inside information assessment and disclosure processes; coordinate with legal, finance, and IR teams on material announcements.
Promote governance awareness and competency through policies formulation, ongoing communications, training for directors and senior executives on their statutory duties, and corporate governance best practices.
Stay up-to-date with changes in relevant corporate and governance laws, regulations, listing rules and industry best practices, and update the business accordingly.
Maintain and update company secretarial records, registers and statutory filings.
Assist in the providing ESG data, Supplier KYC procedures and onboarding, and respond to related requests.
Qualifications And Requirements
Bachelor's degree and Chartered Company Secretary.
Minimum 6 years solid experience in a multi-national corporation (MNC) listed on the Main Board on the HKEX; exposure in oil and gas, or energy sector is an advantage.
Knowledgeable of Hong Kong Listing Rules, Companies Ordinance, SFO, Takeovers Code, Corporate Governance Code, related SFC guidelines, and other company laws and regulations
Exposure in supporting listed-company transactions (e.g., IPOs, M&A, notifiable transactions, connected transactions) preferred
Fluency in written and spoken English and Chinese (Cantonese and Putonghua) highly desirable.
High level of integrity and professionalism, proactive and problem-solver.
Attention to detail, combined with commercial awareness, diplomacy and authority.
Strong project management skills and ability to manage multiple deadlines
Proficiency in MS Office, CSA software or equivalent portal and systems.
Ability to travel if required.
EcoCeres is committed to a diverse and inclusive workplace. EcoCeres is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.