Responsable administrativo oficina, SolarPower Europe

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Solliciteren

Plaats

Bruxelles
België
België

Contract

Vooltijds, Onbepaalde duur

Datum gepubliceerd

2026-03-05

Online to:

2026-05-04
EUR 20.00 HOUR

Responsable administrativo oficina

SolarPower Europe is a member-led association representing the European solar sector. SolarPower Europe’s aim is to ensure that more energy is generated by solar than any other energy source by 2023 and lead our members to make solar the core of a smart, sustainable and inclusive energy system. We aim to produce thought-leading energy market analysis and support the business of our members through creative and successful advocacy campaigns. SolarPower Europe believes innovative solutions arise from diverse teams that receive input from a range of experiences and perspectives. We are multicultural, representing more than 20 nationalities and 21 languages. Join our team as an Office & Workplace Coordinator We are looking for a highly organised, proactive, and service-minded Office & Workplace Coordinator to ensure the smooth daily functioning of our office and support cross-departmental projects. This role combines hands-on office coordination with administrative HR and IT support, as well as involvement in multi-disciplinary internal projects. Job responsibilities Reporting to the Head of Finance and Administration, and in strong partnership with our HR Business Partner, your job responsibilities will include: Office Coordination & Events In close collaboration with the Finance & Administration team and the Events team, you will be responsible for ensuring the office remains a healthy, supportive, and well-organised working environment: Office & Facilities Management - Act as the main point of contact for all office-related matters. - Manage the ordering of office supplies and consumables. - Oversee the maintenance of office equipment (e.g. coffee machines, copiers), liaising with vendors and IT when required. - Coordinate meetings in the SolarPower Europe offices, including logistics, IT setup, catering, and room preparation, in cooperation with the Events team where necessary. - Support the organisation of team events, celebrations, and ad-hoc gatherings. - Support hybrid meeting setup (all-hands, remote connections, equipment preparedness). - You will support transversal internal processes related to HR and IT, working closely with the relevant teams: HR Administration & Coordination - Coordinate learning and training activities, including planning and scheduling - Support onboarding and off-boarding processes (Coordination of IT ticketing - accounts, equipment, access rights - and preparation of welcome materials). - Assist with internal communications on selected HR or office-related topics. Provide basic first-line IT support to colleagues (account access, simple troubleshooting, app setup). - Support the roll-out of new IT tools and applications (testing, communicating, training support). - Improving office and workflow efficiency. - Comfortable handling multiple tasks and shifting priorities. - Fluency in English. Experience in office management, hospitality, project coordination, IT support, or HR administration. - Be part of a forward-thinking team improving internal operations and collaboration, - Gain exposure to a wide range of office, HR, IT, and cross-departmental projects, - A permanent Belgian contract with a competitive remuneration package and pension plan; - We offer attractive in-house services and a range of benefits that support good health, a work/life balance such as public transportation, DKV hospitalisation and dental insurance, lunch vouchers and eco-chèques. - Note that while the overall SolarPower Europe team is allowed to work from home up to 3 days per week, this role requires consistent on-site presence, particularly during in-house coordinated meetings. Solar for All Diversity, Equity and Inclusion are at the heart of our mission to ensure that solar is at the core of a smart, sustainable and inclusive energy system. The more diverse our team, the more unique perspectives and ideas we can share to move this mission forward. We strongly encourage applications from candidates of all backgrounds, ethnicities, cultures and experiences to help make this a reality. Application org until 20 March 2026quoting “Office & Workplace Coordinator”in the subject line. For this reason, we discourage overreliance on such tools in your application.

Solliciteren

Responsable administrativo oficina

Plaats

Contract

Datum gepubliceerd

Online to:

Responsable administrativo oficina

Meer banen van je zoekopdracht

Responsable Administrativo Oficina

Office & Workplace Coordinator

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Responsable administrativo oficina

Jefe/a de administración y control

Office & Workplace Coordinator