Officer / Assistant Officer - School of Business and...

Job Posting Details

HKUST Business School is looking for a self-motivated and dedicated individual to join one of our flagship programs - BBA in Global Business (GBUS) - to provide comprehensive administrative and operational support. As a member of the UG Programs team, the appointee will work under the supervision of the GBUS Program Director and report to the GBUS Program Manager.

Key Responsibilities:

• Event Management: Plan and coordinate logistics for a wide range of events involving program stakeholders, i.e., faculty, students, alumni, prospective students, parents, corporate partners, etc.
• Financial Administration: Handle program expenses such as sponsorships, purchase orders, and reimbursements, and support the annual budget exercise.
• Communications: Facilitate program communications by liaising with stakeholders, creating presentations, and handling email correspondence.
• Database Maintenance: Update student databases to ensure accuracy and efficiency.
• Ad-hoc Support: Demonstrate flexible support for ad-hoc tasks and administrative duties as assigned to meet program needs.

Requirements:

• Bachelor's degree with 2 years of relevant full-time and post-qualification work experience, preferably in students' activities and/or education sector. Candidates with less than 1 year of full-time experience may be appointed as Assistant Officer. 
• Team-oriented, driven, and accountable; demonstrating a proactive problem-solving attitude and a strong commitment to team success.
• Strong multitasking and time-management skills, with proven ability to work independently while maintaining attention to detail under tight deadlines.
• Embrace a flexible mindset and focus on professional development.
• Fluent in both spoken and written English and Cantonese, facilitating effective communication in diverse environments.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint) and basic IT applications, with experience in simple graphic design. Knowledge of data processing and records management is a plus.
• Flexible working outside normal office hours or weekends to meet project needs.

(Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Please apply on or before: 27 January 2026.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.