Head of Resources

Overview

The MSF Academy for Healthcare is an MSF intersectional initiative created to increase the quality of healthcare in MSF-supported services by strengthening the skills and competencies of healthcare workers through structured, competency-based and recognized or accredited learning programs. The Academy has a growing portfolio of learning programmes addressing specific learning needs for different categories of healthcare staff in MSF managed or supported services. Projects are aligned with overall MSF medical operational priorities. The Academy focuses on MSF’s national staff and increasingly includes staff of ministries of health, especially in countries with the largest gaps in human resources for health capacity. It develops adapted comprehensive curricula and invests in clinical mentorship in the healthcare services of practice. Beyond MSF projects, the Academy connects to health authorities to recognize its learning programmes and sometimes provides financial, organisational and pedagogical support to existing schools for training healthcare workers. Discover more about MSF Academy for Healthcare.

We have a growing global team, including the director, deputy director, resource manager, MEAL manager, communications and information officer, project managers, training coordinators, as well as a strong technical team of medical and learning science experts. In trained programs, country teams are present and the global team counts around 30 staff with program-based teams around 70 staff.

Head of Resources

As the Head of Resources, you are part of the management team and oversee the financial strategy, accounting quality, budget management, Human Resources, administration, logistics, and ICT across MSF Academy’s global and country operations. This role ensures compliance with MSF policies, optimizes resource management, and supports program teams with financial and administrative expertise.

Main Responsibilities

• Finances & Accounting:
• Act as the primary contact for all financial matters
• Define and implement financial strategy with global and country teams
• Ensure compliance with MSF policies; design/adapt procedures and tools for resource management
• Coach and advise coordinators, program managers, and country representatives on budget procedures
• Oversee supplier payments with head office and country finance teams
• Develop and formalize financial/accounting management tools adapted to MSF Academy’s multi-OC structure
• Maintain strong collaboration with country finance teams
• Manage budgets and accounting in tools such as Wefin, Board, Unifield, Adfinity, SAP
• Ensure robust internal controls
• Review consolidated monthly accounts; provide feedback and request corrections
• Ensure timely re-billing with OCs/MSF offices; validate expenses and allocations before payments in the head offices

Budget /control / Financial analysis

• Lead annual and multi-annual budget preparation aligned with MSF Academy operational plans
• Monitor expenses vs. budget; analyze variances and implement corrective actions
• Collect resource data and translate into budgets
• Ensure consistency across HQ and program budgets
• Produce financial indicators, forecasts, and cost analyses to optimize spending
• Validate monthly budget follow-ups; flag overspending and recommend savings
• Lead financial setup for new learning initiatives or countries

Communication & Reporting

• Participate in strategic and Program Board meetings on financial matters
• Ensure timely submission of all required reports (SAP, quarterly, annual, donor)
• Prepare financial reports for donors and MSF International in collaboration with OCB Finance
• Provide financial data to the Funding Unit for donor proposals and reporting
• Human resources and Administration:

MSF Academy being an intersectional initiative, its team is spread over different countries and offices. The Head of Resources is responsible for ensuring compliance with the different legal, labour laws and local policies of each OC and office, and to remain regularly in contact with focal points on HR & administrative issues.

• Ensure compliance with legal and labor policies across OCs and offices
• Lead administrative and support functions for MSF Academy
• Coordinate Human Resources matters for the global team and support country teams on HR issues
• Centralize Human Resources needs for the global team

Administrative and legal framework

• Implement policies and develop management tools
• Ensure compliance with HR legal requirements
• Manage contracts and administrative follow-up for consultancies/providers
• Oversee event planning (meetings, workshops)
• Line-manage assistants, Human Resource Officer and support staff; conduct performance evaluations and identify training needs

Recruitment & Onboarding of new staff

• Manage recruitment and onboarding for global staff and tutors
• Ensure quality recruitment processes in collaboration with MSF offices
• Oversee personnel administration (contracts, taxes, files, overtime)
• Brief staff on ethical use of MSF resources

Human Resources Management

• Ensure adequate staffing for operational needs
• Implement appraisal and development frameworks
• Coordinate training and career development initiatives
• Support managers in detecting training needs and evaluating performance
• Supervise conflict management processes with directors and HR offices
• Propose HR improvements (responsibility sharing, team mix, training)
• Logistics, ICT and supply:

Guide program managers on supply management for their countries; coordinate email account setup with head office ICT and country logistics teams; manage subscriptions/licenses for Academy programs; oversee procurement and supply of training materials; supervise shipments with country supply teams; maintain inventories and act as focal point for ICT needs across teams.

Requirements

Required qualifications and experiences

• Bachelor’s degree (or equivalent by professional experience) in Business, Administration, Finance or another relevant field
• At least 5 years of experience in financial and budgetary management
• Minimum 3 years of MSF experience both at country coordination and/or HQ level in a financial position
• Experience in project management, Human Resources and administration
• Excellent mastering of MS Office, familiarity with MSF’s financial tools a plus
• Strong organisational skills and analytical mind
• Able to cope under pressure, highly flexible and dynamic
• Autonomous, flexible and creative
• Strong team player with interpersonal skills able to interact at all levels

Languages

• Proficiency in English and French , both spoken and written is mandatory

Conditions

• Expected starting date: as soon as possible
• Contract type: Open-ended contract - full-time
• Mobility: on average 1 to 2 visits to project locations or MSF offices per year
• Location: Brussels
• Salary according to the MSF-OCB HQ salary grid
• Meal vouchers – Hospitalization insurance – Group insurance – 100% reimbursement of public transport costs – meal vouchers
• Partial homeworking possible
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Deadline for applications : 10th of March 2026

How to apply?

• Submit your application via the 'Apply here' button on the vacancy page
• You will be directed to the online application form for this position
• It should take 5-10 minutes to complete. Please have your CV and motivation letter in English or French ready to upload (PDF format).

Only shortlisted candidates will be contacted.

This position is only for candidates with previous MSF experience. No MSF experience? Check out our other job openings.

MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

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