Junior Payroll Admin

We are looking for Junior Payroll Admin. We are two companies under the same roof - Essensium (product company) and Mind (embedded Linux consultancy). We are solid and healthy companies with brilliant people, flat no-nonsense culture, with an international and scale-up type of environment (57 employees in total) where you can learn a lot.

You will be working closely together with the Finance Director and CEO helping with payroll and administrative processes for both companies. This role offers a broad and interesting mix of functions and will allow you to grow in responsibilities very fast.

• Location: you live close to Leuven, at commutable distance to our office in Heverlee
• Office/remote: we expect you to work from the office 3-4 days per week, 1-2 days from home.
• Languages: English and Dutch is a must, French is nice to have. Though English is the main communication language for both companies, payroll related documentation is both in Dutch and English. Therefore English and Dutch is a hard must at a good written level. French is nice to have and enough on a conversational level - to communicate with some customers.
• Background: We are looking for a recent graduate with relevant studies and/or with internships in payroll or someone with 1-2 years of experience in payroll

Who you are:

• Ideally you have already some experience with payroll. The rest we will teach you :)
• Good and efficient organizer, eye for detail
• Common sense approach
• Proper written and oral communications skills in Dutch and English, good conversational French.

What you will do:

> Payroll

• Manage permanent employees (57) and freelance contracts
• Maintaining payroll operations by following policies and procedures
• Work in close cooperation with our payroll partner
• Being a contact person for colleagues when they have payroll questions

> Other admin tasks:

• Manage company cars fleet and work with the car leasing companies
• General admin related to the foreign subsidiaries (UK, France: three employees per country)
• Coordinate with our insurance agencies

We do we offer:

A permanent contract, laptop, extra legal holidays, great healthcare package hospitalization included, super nice international team, fun team-buildings, board game nights and other off-work activities, and many opportunities to learn and grow with us.

Even if you think that your experience and knowledge don't match this role perfectly, but the role itself seems interesting - please apply, and we'll see if there's any common ground Also, for any questions feel free to contact our in-house recruiter Katia Panyts directly at or via LinkedIn

Disclaimer for agencies:

Essensium NV and Mind OSS will not accept unsolicited resumes from any source other than directly from a candidate. Essensium NV and Mind OSS will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter "Agency") to have been referred by the Agency free of charge. Essensium NV and Mind OSS will not pay a fee to any Agency that does not have a prior written agreement with Essensium NV and Mind OSS, validated by its HR department, in place regarding a specific job opening and allowing to submit resumes.