Operational Specialist

Job Title: EMEA Legal Operations Specialist

About the Role:

We are looking for a motivated and detail-oriented EMEA Legal Operations Specialist to support legal operations within a global pharmaceutical environment.

As part of the Legal Operations team, you will help manage legal systems, improve processes, and support internal and external stakeholders across the EMEA region.

Key Responsibilities:

• Manage onboarding and updates of law firm and user accounts in legal systems (APEX and ASCENT).
• Provide first-line support for legal matters, budgets, and invoicing.
• Deliver training sessions for internal teams and external partners.
• Maintain accurate records and ensure data quality across platforms.
• Monitor mailbox and respond to legal operations queries.
• Support internal audits by preparing required documentation.
• Review invoices for accuracy and compliance.
• Research and resolve finance-related questions.
• Troubleshoot system issues and monitor performance.
• Generate reports to support legal and financial operations.

Requirements:

• Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.
• 2–4 years of experience in finance, legal ops, or data analytics preferred.
• Strong Excel skills; experience with Power BI or similar tools is a plus.
• Strong organizational and problem-solving abilities.
• Ability to manage multiple tasks and work under pressure.
• Excellent communication skills in English; other languages are a plus.
• High attention to detail and a team-player mindset.
• Experience with legal or business systems is an advantage.

Practical Details:

Location: Beerse, Belgium

Start Date: ASAP

Duration: 6 month (Contract)

Employment Type: Full-time, hybrid

Interested or know someone that could be?

Send your CV to e.cabral@panda-int.com to apply or learn more.