Executive Assistant

Proximus Global, combining the strengths of Telesign, BICS, and Route Mobile, is transforming the future of communications and digital identity. Together, our solutions fuel innovation across the world's largest companies and emerging brands. Our unrivaled global reach empowers businesses to create engaging experiences with built-in fraud protection across the entire customer lifecycle.
Our comprehensive suite of solutions – from our super network for voice, messaging, and data, to 5G and IoT; and from verification and intelligence to CPaaS for personalized omnichannel engagement – enables businesses and communities to thrive. Reaching over 5 billion subscribers, securing more than 180 billion transactions annually, and connecting 1,000+ destinations, we honor our commitment to connect, protect and engage everyone, everywhere.
Key highlights include:

• Powering over 13 billion digital communications each month
• Supporting 3,500+ active customers — including enterprises, OTTs, and mobile operators — through a presence in 50+ global offices across 100+ countries
• Managing 50% of the world's roaming data traffic and connecting 150 million IoT devices
• Driving innovation in 5G, private networks, and IoT enablement, positioning Proximus Global as a leader in next-generation communication technologies
• Committed to a unified vision, Proximus Global is unlocking new opportunities and enabling seamless global communications for businesses worldwide

Please note that this position is based in Brussels and offered as a permanent contract (CDI). It is not a freelance opportunity. The role requires on-site presence 2 to 3 days per week.

Mission :

Manages the Executive
Manager's agenda, administration and travelling to create a practical comfort
zone in his/her day-to-day activities. Make sure that all contacts between
the Executive Manager's environment and internal/external people reflect the PXG values as to maximally support the PXG image. Arranges/solves all kind
of pragmatic issues as to facilitate the Executive Manager's decisions.

List of tasks :

• Agenda & Time Management: Coordinate the Executive Manager's short- and mid-term agenda to ensure practical scheduling and prioritisation. Proactively manage time and reschedule when needed to avoid conflicts.
  
• Daily Secretariat: Handle incoming/outgoing communications (post, calls, emails), prepare documents and presentations, and draft meeting reports to ensure smooth daily operations.
  
• Meeting & Travel Coordination: Organise meetings (dates, locations, materials) and business travel arrangements to optimise efficiency and ensure all logistics are covered.
  
• Stakeholder Interaction: Manage internal and external contacts with professionalism, reflecting PXG's corporate culture and supporting its image.
  
• Team & Office Support: Liaise with the Executive Manager's direct reports to facilitate team efficiency. Address practical needs such as office moves, equipment, and information gathering to support decision-making.
  
• Administrative Tasks: Manage catering orders, meeting room bookings, invitation letters, expense reporting, and contract signature follow-up.
  
• Back-Up & Ad-Hoc Support: Provide secretarial back-up for other Executive/Senior Managers and handle ad-hoc requests from team members as needed.
  

Profile:

• Minimum
  experience: 4-6 years as Executive Assistant. This is a must.
• Analytical & Precise: Detail-oriented with strong analytical skills
• Organised & Efficient: Skilled in planning and managing multiple tasks
• Resilient & Committed: Works well under pressure with persistence
• Flexible & Autonomous: Adapts easily and works independently
• Discreet: Handles confidential matters with care
• Digital Skills: Proficient in Outlook, Word, Excel, PowerPoint, Teams; SharePoint is a plus
• Strong Communicator: Excellent written and verbal communication
• Languages: Fluent in English

Why PXS Global?  

• Global & Inclusive – Work with diverse teams across 100+ countries, embracing a truly international culture
• Growth-Focused – Develop your career through tailored learning, leadership programmes, and internal mobility
• Innovation-Driven – Contribute to cutting-edge projects in 5G, IoT, and next-gen communication technologies
• Flexible Workstyle – Enjoy hybrid working with the option to work remotely and even from abroad for up to 10 days a year
• Efficient & Scalable – Be part of a company that values simplicity, operational excellence, and smart growth
• Comprehensive Benefits – Enjoy a competitive and thoughtfully designed salary package, with a wide range of benefits:
  • A competitive base salary and short-term incentives (a yearly bonus linked to individual and company performance)
  • Comprehensive insurances including hospitalization insurance, outpatient care insurance, life insurance, disability insurance and travel insurance, fully funded by PXG 
  • A supplementary pension plan, fully funded by PXG 
  • A flexible mobility package including a company car or car allowance, a mobility budget for flexible commuting including a fuel card, bike lease options, etc
  • A telco offer including free internet at home, budget for a mobile phone, a monthly phone plan and many discounts on the Proximus products catalog
  • Additional benefits such as meal and eco vouchers, 32 vacation days, corporate discounts through ,…
  • Wellbeing at work: yoga and pilates classes, corporate events, etc. 

Get a flavour of Proximus Global activities by looking at our video