Operations Coordinator

Operations Coordinator

Your Mission

We are looking for an enthusiastic Operations Coordinator to join our team in Antwerp, Belgium. This is an office-based administrative position that plays a crucial part in maintaining the efficiency and accuracy of our internal administrative, financial, and quality assurance processes.

This role is available for either a full-time or part-time arrangement.

Your Responsibilities

This vital role encompasses two main pillars: Financial Administration and Quality & Compliance.

Financial Administration

• Be responsible for generating and sending out customer invoices, ensuring accurate invoicing and meticulous follow-up (using tools like SAP and Netsuite).
• Review and process incoming invoices from operational subcontractors and various suppliers.
• Provide essential administrative support with financial tasks, including managing expense reports and assisting with basic forecasting or budget processes.

Quality & Compliance

• Be a core part of the team that designs, maintains, and ensures adherence to clear internal operational guidelines.
• Assist with the preparation, execution, and renewal processes for quality and safety certifications such as ISO 9001, VCA, or other relevant standards.

Your Skillset

• You possess relevant experience in similar administrative or support roles: min. 2 or 3 years.
• You demonstrate excellent time management, prioritization, and multitasking abilities.
• You have great organizational skills and a strong attention to detail.
• You are comfortable working efficiently and independently with minimal supervision.
• You possess effective communication skills, including professional writing and active listening.
• You have excellent interpersonal skills to build strong relationships with colleagues across different departments.
• You are proactive and open to giving and receiving constructive feedback.
• Fluency in Dutch and English is required.
• Experience with ERP systems (like SAP or Netsuite) is a strong plus.

Rombit's Values

As a person, you embrace Rombit’s values:

• BE CURIOUS: By challenging the status quo and embracing the unknown, we allow ourselves to discover new perspectives.
• BE BRAVE: By simply having the balls, we will fix anything.
• BE ONE: By being a close-knit team, we create more valuable solutions for our customers.

Your Package

• A challenging and fun scale-up environment with a proven international track record and footprint, focused on innovative solutions for frontline workers' safety and operational efficiency.
• An energetic team culture that includes hackathons, ping pong sessions, and memorable team-building events.
• A crucial spot in a dynamic team, where your input and ideas are highly valued.
• A competitive salary package with numerous advantages on top of that: insurances, bike leasing, eco cheques, etc.
• A personalized training budget, frequent knowledge-sharing sessions, and meetups to foster continuous growth.
• A culture defined by autonomy, self-steering, openness, trust, and flexibility.

Did you just read your life story? Then contact us!