PMO Administrative Assistant

We are hiring a PMO Administrative Assistant – SAP Transformation Program

📍 Anderlecht (Belgium) – Hybrid (Minimum 3 days onsite)

Context of the project: ERP & Transformation Program

Are you experienced in administrative project support and looking to contribute to a major digital transformation initiative?

This opportunity is for you!

As a PMO Administrative Assistant, you will play a key role in the smooth coordination and operation of the shERPa SAP S/4 transformation program, supporting program coordinators and change experts in a fast-paced and multilingual environment.

Main Responsibilities

• Agenda & Workshop Coordination (60%)

• Manage agendas for all PMO team members (+/-10 people)

• Organize and coordinate design workshops, testing sessions, and training activities

• Book and manage meeting rooms and maintain the central project calendar

• Handle the central program mailbox and respond to internal project requests

• Communication & Administrative Support (40%)

• Participate in status meetings, take minutes, and follow up on action points

• Assist with onboarding of new team members (emails, badges, tools)

• Maintain SharePoint environments and update project management tools

• Manage holidays and project calendars, support documentation and deadlines

• Technical Requirements

• Proven experience (5+ years) as a PMO admin in IT/ERP projects

• Strong command of MS Office tools, Teams & SharePoint

• Fluency in Dutch, French, and English (written & spoken)

• Demonstrated communication skills and proactivity

• Nice to Have

• Experience with project planning tools and JIRA

• Structured and solution-oriented mindset

• Familiarity with standardization of project procedures

Contract: Long-term mission

If you're eager to contribute to a major transformation program within a dynamic and collaborative environment we want to hear from you!

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