Travel Coordinator

W Racing Team, known as Team WRT, is a professional autosport racing team, founded in 2009 and headquartered in Bierset.

Apart from running various international race programs, WRT is also known as manufacturer through its subsidiary, WRT Manufacturing which develops roll cages and chassis reinforcement for several of the world’s largest works motorsport programs, including the complete build of all some race cars

Our sportive and technical successes show our ability to be a top player within a sport where technological challenges are combined with the expert knowledge of engineers, drivers and technicians to deliver cutting edge solutions.

WRT invest in employee development and we provide meaningful challenges Choosing WRT not only enhances career satisfaction but also ensures long-term personal and professional growth.

WRT is looking for a proactive and highly organized Travel & Team Assistant to support our LMDh racing team of approximately 40 staff. This part-time role (2-3 days per week) focuses on managing travel logistics and providing essential administrative support to keep our operations running smoothly from our brand-new headquarters in Bierset. Opportunity for advancement to a full-time position, and potential for increased responsibilities as the company grows.

In this dynamic position, you'll be responsible for coordinating all aspects of travel for races, tests, workshop attendance and further trips, including flight, hotel, and transport arrangements. You support our LMDh team remotely from the office, while creating detailed travel itineraries. Moreover, you’ll also handle team clothing logistics, managing deliveries, hand-outs and exchanges.

Key Responsibilities

• Organize and manage travel arrangements for team members, including flights, hotels, rental cars, shuttles, and visas.
• Create and maintain detailed itineraries and roadbooks for each event, ensuring up-to-date and accurate information.
• Coordinate with operations management and manufacturer partners for event logistics and schedules.
• Ensure timely and accurate administration of all logistics and documentation.
• Handle team clothing and driver gear organisation, preparation and distribution.
• Liaison with the Team Coordinator and Program Manager during day-to-day work

Your Profile

• Proven experience in travel coordination, preferably with groups in an international context.
• Very good knowledge of French and English required, notions of German considered as a bonus.
• Detail-focused with a proven ability to manage multiple tasks and prioritise effectively
• Hands-on mindset with a flexible “Can Do” & “Will Do” attitude.
• Strong organizational skills and the ability to handle last-minute changes under pressure.
• Excellent communication and problem-solving skills.
• Customer-focused, team-oriented, and able to represent the team with professionalism.
• Committed to WRT’s values: People, Passion, Performance—and enthusiastic about contributing to our ESG strategy.